How to Write Meeting Minutes in Simple Steps

How to Write Meeting Minutes: Meeting Minutes can be defined as written or recorded documentation that is used to inform people of what happened during the meeting and take action for the specific agenda. To write effective meeting minutes you should include every detail about your meeting agenda, participation, chairperson because each area has its different work agenda for easy reading and you can add your information, thought process, and idea in every paragraph or bullet format.

It is important for:

  • Legal record
  • Circulated to all. So many functions of the greater are the function
  • The minutes are used for:
    • Clarity
    • Responsibility and accountability

How To Write Meeting Minutes Template


These are some basic meeting manner that we have to must follow:-

  • Arrive on time
  • Avoid unnecessary interruptions
  • Observe specified time limits
  • Refrain from distractions
  • Stay until the end

How To Write Meeting Minutes Sample


Minutes of a meeting is an official document that contains a point-form summarization of all the basic arguments and discussion that occurred during a meeting and any closure stated, or decisions made. In most organizations meeting takers is made responsible for organizing meeting logistics, drafting of minutes, and distribution of meeting-related official documents such as agendas and minutes. Once the minutes’ taker has drafted the minutes they are normally signed-off by the person who chaired the meeting before being distributed.

The sample meeting minutes document below is set up in MS-Word and contains all of the specific information aspects that you should incorporate while developing your own meeting minutes. Below are the real meeting minutes as I’ve told you earlier. You can easily download the sample of meeting minutes.

How To Write Meeting Minutes PDF 

PDF is an all in one solution to create, edit, export meeting minutes to office formats. we can easily merge and split the sheet, also we can add, delete, extract, rotate, reorganize and crop pages with ease or extract several PDF pages at once.

How To Write Meeting Minutes Example

Minutes are always written in the past tense. This is because you are writing about a meeting that actually happened in the past. Also, you have to necessary mention the Meeting summary.  it is less formal documents, less detailed, an unofficial overview of a meeting. And remember one thing that attendees and key points or decisions. Minutes are a formal, detailed, and official record of a meeting.

To write effective meeting minutes you should include this point for your meeting minutes:

  • The names of the participants
  • Agenda items
  • Calendar or due dates
  • Actions or tasks
  • The main points
  • Decisions made by the participants
  • Record what is the most important points
  • Future decisions
  • Documents: images, attached files

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